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Project overview
Under the Supporting Moldovan Anti-Corruption Advisory Committee (CCIA) project, the project team aims to strengthen the capacity for more inclusive and accountable governance in Moldova. IDLO ensures the timely contracting of the experts embedded in the newly established Independent Anti-Corruption Advisory Committee (CCIA) and provides the expert team with coordination, communications, and logistical support, particularly for sector-specific corruption risk assessments and the formulation of targeted policy recommendations. IDLO also ensures the regular maintenance of the CCIA Secretariat premises and equipment and provides logistical support to the Secretariat.
Description of assignment
On Monday, 7 June 2021, President Maia Sandu issued a decree providing the legal basis for the establishment of the Independent Anti-Corruption Advisory Committee, henceforth to be known by its acronym in the Romanian language, CCIA (“Comitetul Consultativ Independent Anticoruptie”).
The CCIA has as its main purpose to analyse systemic issues of corruption that cut across Moldovan institutions, in the expectation that ways and means to improve anti-corruption efforts will be identified and implemented by the relevant parties. The Committee will collect information from a broad range of sources which, to the best of its knowledge, judgment and experience it deems reliable. Once gathered, the facts will be analysed, and the analysis will be used as the basis for recommendations. The Committee will then publish its findings and recommendations; the latter will include which authority is responsible for implementation, together with a realistic timeline. The CCIA assumes responsibility for follow up with regular periodicity on its recommendations with the implementing bodies, to see what progress has been made. It will again make public its findings related thereto, until the recommendations have been implemented satisfactorily or, if not, it will make public the reasons given by the target implementation body, with a CCIA opinion as to the reasons given. This will be an iterative process of indefinite length.
As his/her main function, the Expert will prepare, lead or supervise the preparation of, and follow-up to the reports as above. He will lead the CCIA secretariat for that purpose, and manage it administratively. In addition, he will provide policy advice as part of the CCIA secretariat. He will provide, among other, legal analysis on anti-corruption, anti-money laundering, asset declarations and any other matters as directed by the CCIA. He or she will analyse relevant legislative proposals, strategic policy documents, provide recommendations and guidance concerning his/her sector of expertise.
The Expert will report to the CCIA, his/her work will be supervised by the CCIA co-chairs. The Expert may be requested to attend coordination meetings with the national stakeholders and the development partners. In all instances, such attendance will require prior information and approval of the CCIA co-chairs.
Key tasks may include, but not necessarily be limited to:
- General management of the CCIA;
- Providing professional contributions to the assessment of sector legal acts and policy documents and practices and advice on the formulation of legal opinions, comments, and recommendations;
- Supervising the drafting of analytical reports on anti-corruption related matters as determined in the work plan or otherwise by the CCIA;
- Providing expertise and advice to CCIA members on ad-hoc issues related to anticorruption and related matters, monitoring the latest, most important issues in connection thereto;
- Identifying and proposing the co-chairs any external consultancy;
- Identifying and proposing candidates for Secretariat positions to the CCIA co-chairs (by case);
- Supervising the activities of the staff of the CCIA Secretariat, to achieve the annual work plan as determined by the CCIA;
- Organizing the plenary sessions of the CCIA, with logistical help from the Secretariat; and carrying out decisions and other follow-up actions on behalf of the CCIA;
- Establishing and maintaining collaboration with national authorities, as well as with international and local experts involved in the activity of the CCIA, civic bodies, international institutions;
- Monitor the implementation of the CCIA budget and all other financial and administrative matters; resource mobilization plans; and communications/media strategy for the CCIA in general and specifically in the case of CCIA report launches;
- Analysing of the official responses from responsible institutions in the level of implementation of recommendations from CCIA reports;
- Supervising the CCIA budget execution; report monthly to CCIA co-chairs, quarterly to the CCIA as a whole on all budget expenses, including accounts payable, and remaining available funds;
- Reporting to the co-chairs on progress against work plan milestones;
- Keeps and ensures the signing of all documents related to the activity of the CCIA, except those under the CCIA member’s mandate.
- Maintain communication with donors regarding management issues, activity reports and concluded contracts.
- Other duties as assigned by the co-chairs.
The Director will prepare a work plan for the Secretariat. Such planning will take place solely under the direction or guidance of the CCIA co-chairs. He will be responsible thereafter for its execution according to work plan milestones, under the supervision of the CCIA co-chairs. His periodic and/or annual performance will be evaluated accordingly solely by the CCIA co-chairs.
Expected outputs
Substantive contribution and overall support to writing analytical reports, and analysis of anti-corruption policy and legislative developments.
Oversee and contribute to the execution of the work plan, on the execution of the duties above of the CCIA Secretariat staff.
Monitoring the reporting requirements to donors and CCIA members (e.g., monthly reports and timesheets, final mission reports, etc.), subject to prior approval and release by the CCIA itself.
Any and all CCIA administrative and logistical requirements, including those delegated to other members of the Secretariat.
On Monday, 7 June 2021, President Maia Sandu issued a decree providing the legal basis for the establishment of the Independent Anti-Corruption Advisory Committee, henceforth to be known by its acronym in the Romanian language, CCIA (“Comitetul Consultativ Independent Anticoruptie”).
The CCIA has as its main purpose to analyse systemic issues of corruption that cut across Moldovan institutions, in the expectation that ways and means to improve anti-corruption efforts will be identified and implemented by the relevant parties. The Committee collects information from a broad range of sources which, to the best of its knowledge, judgment and experience it deems reliable. Once gathered, the facts are analysed, and the analysis is used as the basis for recommendations. The Committee publishes its findings and recommendations; the latter will include which authority is responsible for implementation, together with a realistic timeline. The CCIA assumes responsibility for follow up with regular periodicity on its recommendations with the implementing bodies, to see what progress has been made. It again makes public its findings related thereto, until the recommendations have been implemented satisfactorily or, if not, it makes public the reasons given by the target implementation body, with a CCIA opinion as to the reasons given. This is an iterative process of indefinite length.
As her/his main function, the Expert will prepare or supervise the preparation of, and follow-up to the reports as above. She/He will provide, among other,items, legal analysis on anti-corruption, anti-money laundering, asset declarations and any other matters as directed by the CCIA. She/He will analyse relevant legislative proposals, strategic policy documents, provide recommendations and guidance concerning his/her sector of expertise.
The Expert will report to the Director of the CCIA Secretariat.
Key tasks may include, but not necessarily be limited to:
- Research and analysis on issues related to high-level corruption and related matters:
- data collection for analytical reports;
- participation in interviews with the national stakeholders and writing minutes;
- draft and update methodologies for follow-up reporting in consultation with the CCIA members mentors for each report;
- Draft weekly updates/reports on the most important anti-corruption developments, including legislative and institutional;
- Draft the requests to responsible institutions in the level of implementation of recommendations from CCIA reports.
- Coordination activities:
- Supporting the Director of the CCIA Secretariat, establish and maintain collaboration with national authorities, international and local experts involved in the activity of the CCIA, international institutions;
- Contributing to organising the plenary sessions of the CCIA, and any other meetings as requested by the co-chairs and the Director of the Secretariat;
- Lead the follow-up with the relevant national stakeholders on the degree of implementation of the recommendations provided in the CCIA reports, drafting progress reports every six months following the issuance of each of the CCIA’s major report;
- Support to organize CCIA online and field missions to the Republic of Moldova, events, roundtables, launchings of reports;
- Participate in advocacy meetings, Working Group meetings, conferences, roundtables;
- Other duties as assigned by the Director of the Secretariat, by the CCIA co-chairs or by the CCIA members.
- Provide expertise and advice on ad-hoc issues related to anticorruption and related matters, monitoring the latest, most important issues in connection thereto.
The Researcher’s performance will be supervised by the Director of the CCIA Secretariat, in consultation with co-chairs. Her/His performance will be evaluated on a semi-annual basis by the Director of the Secretariat.
Expected Outputs:
Substantive contribution and overall support to writing analytical reports; analysis of anti-corruption policy and legislative developments. Effective substantive and logistical coordination in the areas enumerated above.
Reporting:
Reporting language will be English.
Incumbent will be supervised by the Director of the CCIA Secretariat in consultation with the CCIA co-chairs.
Submission and approval of deliverables: Director of the CCIA Secretariat
IDLO, with funds from the U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL), is implementing an 18-month programme called the “Somalia Criminal Investigation Programme.” The SOMCIP responds to the national priorities, as outlined in the 2020-2024 National Development Plan, and aims to contribute to enabling criminal justice institutions to deliver efficient, equitable, and accessible justice services to Somali citizens. The overall goal of this programme will be achieved through the following objectives:
- Objective 1 - Investigators at the federal and state level conduct investigations that are in line with international human rights standards and the Somali Provisional Constitution.
- Objective 2 - Investigators, prosecutors, judges, and correctional officers in Mogadishu share information through the Integrated Electronic Case Management
The Police Technical Expert is expected to bring a wealth of experience to assist IDLO in the implementation of SOMCIP. The incumbent will report to the SOMCIP Programme Manager, and the assignment will be provided over eight (8) months from 1 May – 31 December 2024.
The Assignment
Provide support, assist, and advise IDLO in its efforts to implement the Somalia Criminal Investigation Programme (SOMCIP).
Key Results Expected
- Complete a review of INL’s previous programme support to criminal investigations and the impact of that support, including contextual developments since the end of that programme especially the status of trained investigators and ToTs.
- Review the Investigator Development Course 2 curriculum and develop a delivery/implementation plan including schedule of training for the training of targeted investigators at Federal and Federal Member State levels.
- Undertake an assessment of specialized training courses developed under CIP and revise course material as required for delivery during IDC2 training.
- In consultation with the IDLO Training Team Leader, advise IDLO on the design and delivery of the ToT training for Police Trainers at Federal and Federal Member State levels to enable the Somali Police to deliver IDC1 & 2.
- Undertake a training needs assessment (TNA) of specialized training requirements for senior investigators in Somalia and produce a report with recommendations for their professional development and training.
- Based on the outcome of the training needs assessment, develop a specialized training manual for senior Investigators in Somalia based on IDLO’s adult training methodology.
- Undertake an assessment of specialized training courses developed by US & UK CT programs and UNDOC TIPSOM and provide coordination and proposals for both training courses to be incorporated into the IDP curriculum.
- Review INL’s previous effort to develop case management system for the Somali Police and the current IECMS proposals to produce a summary of recommendations on the way to proceed with this initiative.
- Based on the outcome of the IECMS review and IDLO feedback, develop an implementation plan for the rollout of the Investigation Module of the envisaged Integrated Electronic Case Management System (IECMS) to improve police case management and reporting systems.
- Over the course of the consultancy, provide ongoing advice and assistance to SOMCIP Programme team on programme delivery and adaptation.
IDLO, with funds from the U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL), is implementing an 18-month programme called the “Somalia Criminal Investigation Programme.” The SOMCIP responds to the national priorities, as outlined in the 2020-2024 National Development Plan, and aims to contribute to enabling criminal justice institutions to deliver efficient, equitable, and accessible justice services to Somali citizens. The overall goal of this programme will be achieved through the following objectives:
- Objective 1 - Investigators at the federal and state level conduct investigations that are in line with international human rights standards and the Somali Provisional Constitution.
- Objective 2 - Investigators, prosecutors, judges, and correctional officers in Mogadishu share information through the Integrated Electronic Case Management System.
The Police Training Team Leaderis expected to bring a wealth of experience to assist IDLO in the implementation of SOMCIP. The incumbent will report to the SOMCIP Programme Manager, and the assignment will be provided for 12 months from 1 May 2024 – 30 April 2025.
The Assignment
The assignee will provide support, assist, and advise IDLO in its efforts to implement the Somalia Criminal Investigation Programme (SOMCIP).
Key Results Expected
- Work with the Police Technical Expert to carry out a review of INL’s previous programme support to criminal investigations and the impact of that support, including contextual developments since the end of that programme especially the status of trained investigators and ToTs.
- Lead Investigator Development Course 2 curriculum review efforts in collaboration with the Police Technical Expert and provide ongoing advice to IDLO SOMCIP team.
- Lead SOMCIP efforts to identify specialized training needs of the Somali Police and work with the Police Technical Expert to develop identified training courses.
- Prepare, lead, and support the IDLO Training Team in the delivery of SOMCIP training and mentoring objectives to the Somali Police at Federal and Federal Member State (FMS) Level.
- In consultation with the IDLO Police Technical Expert, advise IDLO on the design and delivery of the ToT training for Police Trainers at Federal and Federal Member State levels to enable the Somali Police to deliver Investigator Development Course 1 & 2 and specialist training.
- Plan, develop, revise, and distribute training policies and procedures, lesson plans, and review practical exercises and exam questions.
- Conduct research on best practices and review the effectiveness of the existing training curricula throughout the programme implementation period.
- Evaluate course feedback, assessment results, and the effectiveness of instructional programs to identify necessary changes and ensure established goals and objectives are being met.
- Provide technical guidance to instructors and the training directorate regarding curricula, instructional techniques/methodology, and policies and regulations.
- Provide support and mentorship to the Somali Police Planning and Training Directorate to enable it to oversee the quality assurance of all Investigation Development Pathway courses in addition to scheduling and delivering all specialist investigation courses.
- Provide technical assistance to SOMCIP efforts to develop and implement police case management system that is linked to the Integrated Electronic Case Management System (IECMS).
- Provide support to IDLO SOMCIP team to identify training-related procurement needs of the Somali Police and putting together the lists with specifications.
- Provide ongoing advice and assistance to SOMCIP Programme Manager in support of program delivery and adaptation.
- Support the programme in the process of engaging with law enforcement partners regarding Investigator Development Course 1 & 2.
- Take IDLO’s online Training of Trainers courts to ensure that IDLO’s adult learning methodologies are reflected in the developed training manuals.
- Prepare training reports for SOMCIP programme team.
The International Development Law Organization (IDLO) in Tunisia is launching the “Access to Land and Credit” project aimed at promoting the creation of sustainable, innovative, and high-value job opportunities within the Tunisian agri-food sector.
To support this initiative, IDLO is assembling a team of experts to conduct a series of assessments aimed at identifying obstacles hindering successful land consolidation processes and the economic empowerment of food producers in Tunisia. As part of this endeavor, National Experts are currently being recruited to lead the analysis and mapping exercises outlined within the project, which include:
- Assessment of the impact of preexisting and emerging disputes on land consolidation;
- Assessment of obstacles to swift registration of consolidated parcels;
- Organizational assessment of the Agence Foncière Agricole (AFA) in Tunisia;
- Assessment of existing legislation governing land consolidation;
- Assessment of the need for economic and legal empowerment tools for cooperatives, SMSAs, other SMEs and GDAs;
- Mapping development partners’ initiatives targeting the agri-food sector to identify best practices and insufficiencies in coordination that affect integration of activities.:
The Assignment
In coordination with the Project Team, the National Experts will develop the assessment reports. For each assessment, the selected National Expert will conduct the following tasks:
- Conduct a review of the assessment's scope, to ensure comprehensive coverage of all relevant aspects.
- Develop a detailed research methodology and plan.
- Identify key stakeholders, with a particular focus on women and youth, to be interviewed and involved in the exercise.
- Review existing studies and research findings relevant to the assessment.
- Conduct fields visits and gather primary data in areas undergoing consolidation processes.
- Analyze and synthesize the primary data gathered.
- Develop a draft report with preliminary findings, conclusions and recommendations for discussion with relevant stakeholders.
- Produce a final report according to IDLO proposed format.
ORGANIZATIONAL CONTEXT
The Department of External Relations and Partnerships is responsible for the planning, coordination, and implementation of IDLO’s external relations agenda, communications, and partnership building through strategies and activities to promote, protect, and enhance IDLO’s mission and brand.
The Department actively promotes and advocates for IDLO’s strategic priorities with governments, the United Nations system, other intergovernmental organizations, civil society, the private sector, philanthropic organizations, academia, and other potential partners at national, regional, and international levels. It collaborates with all entities within IDLO to promote the organization’s policy advocacy priorities. It supports IDLO’s program and program development teams and country offices to ensure that communications, partnership engagements, resource mobilization, and other outreach activities are coherent and integrated in IDLO’s activities around the world. It builds and maintains innovative and productive partnerships, ensures best practices in communication and resource mobilization, and supports the governance mechanisms of the organization.
The Position
Under the supervision of the Chief of Resource Mobilization and working in close collaboration with the other team members on resource mobilization activities and strategies, the Resource Mobilization Officer will play an important and significant role in the unit and will be in charge of the following main responsibilities:.
- Contribute to the design, coordination, and implementation of a comprehensive resource mobilization strategy, with an emphasis on informing IDLO’s policy for engaging with the private sector, (including for profit and not-for-profit).
- Establish and strengthen donor relations and build a diverse partnership base, including the private sector, in line with IDLO’s Strategic Plan.
- Research, analyze, and pursue opportunities for partnerships and new sources of funding, with an emphasis on economic development.
- Advocate for additional resources for the rule of law sector in general and for key themes identified in IDLO’s Strategy.
- Keep abreast of the latest resource mobilization trends, news, and events, as they relate to IDLO’s Strategy in general, private sector engagement and for economic development.
- Strategically contribute to the design and execution of regular consultations with donors to improve dialogue and mutual understanding.
- Define the approach to official correspondence, funding proposals, and organizational assessments for donors, executing as required.
- Lead efficient and timely reporting processes that enhance donor trust and build IDLO’s credibility.
- Establish strong collaborative relationships with relevant Departments, including Programs, Policy, Research & Learning, HROS, and Finance and Support Services alongside those within the Department of External Relations and Partnerships.
- Contribute to an annual work plan, budget, and activities.
The IDLO Ukraine Country Office, situated within the Department of Programmes, maintains the central management and coordinating function for the delivery of the IDLO programmes in Ukraine. Under the supervision of the IDLO Ukraine Country Manager, the Legal Specialist will support the Programmes in Ukraine by providing legal support expertise across a broad spectrum.
The main duties of this role are:
- Carry out desk research concerning various legal subjects
- Draft legal instruments such as bylaws, regulations, and Standard Operating Procedures (SOPs)
- Conduct comparative legal analysis, including analysing and contextualizing relevant international best practices
- Contribute to producing new and assessing existing draft laws from the perspective of their feasibility and impact on the reform objectives
- Cultivate working relationship with relevant representatives of beneficiaries and partners, including civil society organizations
- Assist with designing, facilitating, and carrying out reform exercises such as open and merit-based competitions and vetting procedures
- Attend and report on meetings and conferences arranged by Ukrainian state authorities, international organizations, and CSOs on topics relevant to the project implementation.
- Perform other relevant duties as assigned by the supervisor.
ORGANIZATIONAL CONTEXT
The Department of Human Resources and Offices Services (HROS) is the central management and coordinating function for human resources management, HR policy and systems development and service delivery. It includes units for HR Operations, Policy and Organizational Development, Ethics and Investigations, Office Services, and Security. The Department serves employees and managers in HQ, Country Offices and Branch Offices.
The Security Adviser, in collaboration with IDLO security personnel globally and other relevant departments, monitors security issues in all locations where IDLO employees operate and ensures they are provided with the necessary security training and equipment. The incumbent further facilitates compliance with respect to security policies, procedures, and guidelines, and advises on IDLO security directives/instructions.
Under the supervision of the Director, Human Resources and Office Services, and in collaboration with the Security Management Team (SMT), the incumbent shall be responsible for the following:
Main responsibilities and accountabilities:
- Managing the IDLO’s Security Risk Management and Analysis Process
- Coordinating IDLO’s Global Security Risk Management
- Contributing to the review, development and implementation of IDLO’ Security Policy Framework, Policies and Procedures
- Supporting the coordination of IDLO’s Crisis Management
- Ensuring IDLO’s Security Compliance Monitoring and Evaluation
- Overseeing the development and delivery of Security Training and Capacity Development
Detailed duties:
- Advises IDLO’s senior management and the Chair of the SMT at Headquarters as well as country managers on all security risk management-related matters and on mitigation measures to develop a culture of security.
- Provides expert advice on the review, development and implementation of an IDLO Security Risk Management framework (SRM), including policies, standards, procedures, guidelines and resources.
- Coordinates all aspects of security risk management for IDLO and acts as the focal point on global operations related to security risk management and analysis as well as crisis management and contingency planning. Provides operational support to Branch, Liaison, Regional and Country Offices in this regard.
- Reviews, develops and monitors the SRM and Analysis process and other relevant requirements of security policies and guidelines, to enable the continued delivery of IDLO programs particularly in high-risk environments and crisis situations while ensuring the safety, security and well-being of personnel, and the security of IDLO premises and assets.
- Assesses program strategies in terms of exposure and risk and determines the appropriate risk mitigation measures. Advises the senior management and country managers security risks and of the security planning and training necessary to mitigate assessed threats to IDLO’s operations.
- Ensures that organizational program and security objectives are reconciled, and that security measures are fully integrated into operational planning (including budgetary provisions) at the earliest stages of program development.
- Conducts missions to IDLO country offices to assist country managers to, inter alia, ensure security compliance. Reviews and revises country-specific Security Risk Assessments. Reviews and revises operational plans to ensure security compliance.
- Develops specific security strategies, operational procedures, supports the development of business continuity plans and establishes contingency plans for all countries, including medical evacuation plans.
- Builds and maintains networks of collaboration with other international organizations, security providers, and local government security officials to ensure that a support infrastructure is in place to respond to risks and to anticipate emerging security issues.
- Supervises and supports the IDLO’s Security Officer at Headquarters and to Security personnel in country offices.
- Motivates and supports the security team with a view to fostering a team approach in meeting objectives and goals. Maintains effective working relations within a multi-cultural setting.
- Coordinates, develops, and evaluates safety and security training activities across IDLO.
- Performs any other related duties as may be required by the Director of Human Resources and Office Services.
The International Development Law Organization (IDLO) is the only global intergovernmental organization exclusively devoted to promoting the rule of law to advance peace and sustainable development. IDLO works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity.
With its Headquarters in Rome, Italy, a Branch Office in The Hague, and United Nations Liaison Offices in New York and Geneva, IDLO carries out policy advocacy, research and learning, as well as rule of law and justice programmes in countries through some 18 Country Offices operating in every region of the world.
The IDLO Office in The Hague (HBO) acts as a justice hub providing the organization with specialized expertise in priority thematic areas to support policy, advocacy, research, and programs. The Office maintains and builds strategic diplomatic and professional relationships with The Government of the Netherlands, a member party of IDLO, and with international organizations and tribunals, and other organizations in the justice and peace community in The Hague, as well as with other current and prospective partners in Europe.
THE POSITION
IDLO seeks an experienced professional to assume the role of Office Services and Finance Specialist. Under the guidance and supervision of the Director of The Hague Office, and in coordination with relevant unit/ departments at the HQ-Italy, the incumbent oversees all business, administrative and logistical affairs relating to the Organization’s premises in The Hague. The Office Services Specialist takes care of the Office building management, acts as the focal point on protocol matters and provides timely financial support for the Hague Office.
In particular, s/he will be responsible for the following duties:
1. Oversee and manage the Office Services (OS) function in the HBO:
- Manage the function and ensure that the program of work is aligned with the overall priorities of the Branch Office.
- Assess office needs and supplies; ensure that items are available for the Branch office.
- Focal point for service-related issues, solve problem by acting with speed while ensuring root cause analysis is conducted and corrective action plan is put in place.
- Oversee the IT support provided, with support from Offices Services Associate, or through an external service provider in coordination with ICT at HQ.
- Oversee the building management for maintenance, office alarm security and any other needed facilities and escalate to Head of office Services at HQ as required.
- Coordinate the building security access and escalate security issues as necessary to Head of Office and/or Security Advisor HQ.
- Performs the tasks of a Procurement Requisitioner; creates Purchase Requisition in Navision (NAV); performs activities outside NAV as outlined in the IDLO Procurement policies.
2. Act as focal point for protocol matters with Ministry of Foreign Affairs (MFA):
- Focal point with the MFA to ensure that the appropriate level of privileges and immunities are provided consistent with the organization’s host country agreement.
- Ensure the smooth arrival, registration and deregistration of new employees and interns in compliance with IDLO’s procedures and national laws and regulation.
- Serve as primary contact to Dutch Customs, RDW and MFA Protocol Department for registration of IDLO employees and interns.
3. Responsible for effective and accurate financial support for the HBO:
- Advise on corrective actions needed if weaknesses in terms of document content and compliance issues. Ensure that payments are made only after complete support documents and approval has been obtained from the budget holder.
- Process all transactions generated at the HBO ensuring compliance with IDLO policies and procedures and donor rules and regulations, as applicable.
- Perform verification of invoices as per established organization processes and approvals, matching supporting documentation for vendor and consultant invoices, ensuring accuracy, and the use of adequate codes.
- Focal Point for Bank relations in HBO and Process payments through the online banking system.
- Prepare VAT claims and submit the same to the Dutch Tax Authorities on a quarterly basis for reimbursement.
- Lead the monthly financial closure of the HBO and the preparation of monthly financial reports.
- Prepare monthly reconciliation schedules ensuring all outstanding issues are addressed in a timely manner.
- Prepare, request, and manage monthly cash forecasts for the HBO. This will include working with program and management staff to help them develop accurate cash forecasts.
- Ensure adequate availability of funds for HBO programme implementation and operational costs at any one time.
- Ensure proper controls around the management and use of cash, including appropriate cash counts and reconciliations on a periodic basis.
- Verify all original documents are properly coded and filed for ease of reference prior to shipment to HQ.
- Ensure that all electronic copies of all documents shipped to HQ are uploaded to the cloud storage, filed electronically and in sequence.
- Effectively manage supervisee (s) by providing clear direction, addressing performance management and motivate and support staff with a view to fostering a teamwork approach in meeting objectives and goals.
- Perform other similar duties as requested by the Supervisor.
The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law. To learn more about IDLO, please visit our website www.idlo.int or follow us on Twitter @IDLO.
IDLO internship programs are designed to provide a mutually beneficial relationship between IDLO and university students, young graduates, post-graduate students, or persons similarly situated (collectively referred to as Interns). IDLO offers interns an exceptional learning experience in an international organization and increases their awareness and knowledge of legal issues in the development arena. Internships also benefit IDLO by allowing participants to contribute their skills and competencies to the realization of IDLO’s strategic goals and mission. Interns are fully involved in the work program of the Unit or Department that has selected them to carry out assignments relevant to their studies and experiences under the supervision of IDLO staff.
IDLO provides all full time interns with a monthly stipend of €600. Internships are offered for 3 months and are renewable up to a maximum of 6 months. Full-time placements (5 days a week) are strongly preferred.
A Finance Intern is sought for an interesting professional learning opportunity to contribute to the work of the Corporate Finance Unit with an immediate start. Under the supervision of the Financial Accountant and in collaboration with relevant colleagues, the intern will be asked to support the unit with the following duties:
- Assist in the review of payment requests and when complete prepare the payment package and initiate the invoice registration in the financial system Microsoft Dynamics NAV.
- Assist with closing payment request, by clicking the box “payment executed by finance”, once payment has been executed.
- Assist with registration of payments in Microsoft Dynamics NAV.
- Assist with the online filing of documentation for all NAV transactions.
- Assist in creating resource codes in the financial system.
- Assist with monthly reconciliations.
- Assist with the preparation of documents for audit.
- Other similar duties as assigned by Supervisor
The Department of Programmes is the central management and coordinating function for programme delivery and capacity development. It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with organizational strategy. Under the direct supervision of the and in close collaboration with the Regional Programme Accountant in based in HQ, the Finance Officer will support on financial management and administrative services
Programme Financial Support
- Working closely with the Programme team, monitor the finance-related aspects of the implementation of Programme activities according to approved Programme documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Regulations and Rules, and/or donor requirements.
- Ensure the timely preparation and submission of all financial information, reports, and documentation.
- Assist in preparing the Programme-specific and annual budgets, assess financial plans and reports in coordination with the Finance team in HQ.
- Process payments and deductions for all contracted consultants/experts in line with IDLO standards and procedures.
- Provide procurement and logistical support to Programme activities including liaising with the Programmes team to ensure timely procurement of required goods and services related to planned Programme activities.
Finance Administration
- Act as focal point for day-to-day administrative and financial issues relating to the programme, including liaising with relevant IDLO departments;
- Ensure the timely preparation and submission of all financial information, reports and documentation to Headquarters from the Field Office;
- Track financial progress of projects; analyze project expenses as required, underline budget deviations and provide analysis;
- Draft and review, in collaboration with the Programme Lead and other relevant Programme Staff, the monthly project financial forecast to be submitted to Headquarters;
- Review, analyze and assist in the preparation of cost estimates and budget proposals related to the programmes and programme development;
- Monitor programme expenditures, status of implementation and utilization of funds and ensure compliance with IDLO and Donors’ Financial Procedures; contribute to project and/or budget revisions as required;
- Closely review procurement documents to ensure they comply with IDLO policies and procedures, and donor rules and regulations
The IDLO Ukraine Country Office, situated within the IDLO Department of Programmes, maintains the central management and coordinating function for the delivery of the IDLO portion of the consortium programme entitled “Restoring Dignity and Justice in Ukraine: a whole-of-government approach to advancing accountability for international crimes,” with financing support from the Netherlands Ministry of Foreign Affairs. The programme is part of a larger presence by IDLO in Ukraine in support of justice sector reform and capacity strengthening for national counterparts.
Under the direct supervision of the Country Manager, the Field Programme Manager engages with internal and external functions to manage IDLO’s sub-project under the Dutch MFA Consortium Programme aimed at advancing accountability for international crimes in Ukraine. The Field Programme Manager may represent IDLO with partners, IDLO HQ staff and Government officials, technical advisors and experts, donors and civil society.
Duties & Responsibilities
1. Manage day to day programme implementation and issues, work planning, budget monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule.
- Monitor revisions to project design and work plans; review adjustment recommendations developed by the CRSV and Children’s Rights Programme Coordinators; develop consolidated recommendations for timely and optimal course corrections.
- Collaborate and communicate regularly with the Country Manager, Ukraine CO finance colleagues, IDLO HQ Finance Department, and HQ Programme counterpart to build accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues.
- Oversee the timely identification and screening of Programme contractors and employees as well as the processing of contracts in collaboration with Ukraine CO HR and HQ HR colleagues.
- Collect inputs to and draft annual and quarterly programme progress reports; coordinate the submission of financial and narrative reports upon their approval, highlighting the value and impact the Programme/activity brings.
- Develop and maintain proper working relationships with the beneficiaries and other relevant stakeholders.
- Ensure Programme compliance with donor contract as well as quality standards.
2. Ensure compliance with Programme contracts and subcontracts.
- In consultation with the Office of the General Counsel and the Country Manager, review, draft and advise on contracts, agreements and other legal documents.
- Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
- Ensure Programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts.
3. Oversee Programme Reporting, Monitoring and Evaluation.
- Collaborate with the Evaluation team and liaise closely with the relevant Programme units on the evaluation of Programmes.
- Identify and report difficulties or changes in the Programme strategy, objectives, results or activities, and make recommendations for timely and optimal course corrections.
- Identify project and team successes and lead documentation for internal and external information sharing.
4. Programme Development and Programme Representation.
- Upon Country Manager’s request and/or approval, represent IDLO in thematic donor and implementer coordination meetings as well as vis-a-vis relevant stakeholders including international organization, international technical assistance programmes, the government and the Parliament of Ukraine, and CSOs;
- In coordination with the Country Manager, generate ideas and identify new Programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s Programme portfolio in line with country/regional/organizational strategies;
- Develop the design of implementation plans by means of standardized Programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.
5. Manage teamwork, ensuring effective, efficient, results-based and timely delivery of activities and results.
- Effectively lead the team’s day to day work by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting.