Field Programme Manager

The IDLO Ukraine Country Office, situated within the IDLO Department of Programmes, maintains the central management and coordinating function for the delivery of the IDLO portion of the consortium programme entitled “Restoring Dignity and Justice in Ukraine: a whole-of-government approach to advancing accountability for international crimes,” with financing support from the Netherlands Ministry of Foreign Affairs.  The programme is part of a larger presence by IDLO in Ukraine in support of justice sector reform and capacity strengthening for national counterparts.

Under the direct supervision of the Country Manager, the Field Programme Manager engages with internal and external functions to manage IDLO’s sub-project under the Dutch MFA Consortium Programme aimed at advancing accountability for international crimes in Ukraine. The Field Programme Manager may represent IDLO with partners, IDLO HQ staff and Government officials, technical advisors and experts, donors and civil society.

Duties & Responsibilities

1. Manage day to day programme implementation and issues, work planning, budget monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule.

• Monitor revisions to project design and work plans; review adjustment recommendations developed by the CRSV and Children’s Rights Programme Coordinators; develop consolidated recommendations for timely and optimal course corrections.
• Collaborate and communicate regularly with the Country Manager, Ukraine CO finance colleagues, IDLO HQ Finance Department, and HQ Programme counterpart to build accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues.
• Oversee the timely identification and screening of Programme contractors and employees as well as the processing of contracts in collaboration with Ukraine CO HR and HQ HR colleagues.
• Collect inputs to and draft annual and quarterly programme progress reports; coordinate the submission of financial and narrative reports upon their approval, highlighting the value and impact the Programme/activity brings.
• Develop and maintain proper working relationships with the beneficiaries and other relevant stakeholders.
• Ensure Programme compliance with donor contract as well as quality standards.

2. Ensure compliance with Programme contracts and subcontracts.

• In consultation with the Office of the General Counsel and the Country Manager, review, draft and advise on contracts, agreements and other legal documents.
• Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
• Ensure Programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts.

3. Oversee Programme Reporting, Monitoring and Evaluation.

• Collaborate with the Evaluation team and liaise closely with the relevant Programme units on the evaluation of Programmes.
• Identify and report difficulties or changes in the Programme strategy, objectives, results or activities, and make recommendations for timely and optimal course corrections.
• Identify project and team successes and lead documentation for internal and external information sharing. 

4. Programme Development and Programme Representation.

• Upon Country Manager’s request and/or approval, represent IDLO in thematic donor and implementer coordination meetings as well as vis-a-vis relevant stakeholders including international organization, international technical assistance programmes, the government and the Parliament of Ukraine, and CSOs;
• In coordination with the Country Manager, generate ideas and identify new Programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s Programme portfolio in line with country/regional/organizational strategies;
• Develop the design of implementation plans by means of standardized Programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.

5. Manage teamwork, ensuring effective, efficient, results-based and timely delivery of activities and results.

• Effectively lead the team’s day to day work by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting.

Education and Work Experience

• Advanced university degree in international development, law, public administration, business administration, public policy or other relevant social sciences.
• At least 7 years of relevant professional experience, ideally within an international organization.
• Professional experience in capacity development and Rule of Law Programming would be an asset.

Languages

• Excellent oral and writing skills in English and Ukrainian.

Skills & Abilities

• Familiarity with standard Programme and data management tools, as well as results-based management and monitoring and evaluation principles;
• Familiarity with the programme implementation environment, especially the stakeholders’ roles and existing challenges;
• Proven record of project design, management, and reporting;
• Excellent reporting skills;
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT software and internet software.
• Ability to work well with others and actively participate; shares information, contributes, encourages and motivates others to become involved in team activities; provide constructive feedback and willingly help others. Contributes to a fair environment that fosters collaboration and cooperation; work effectively across and within IDLO organizational boundaries;
• Ability to act as a role model and offer guidance to colleagues; take initiative to share knowledge, experiences and information with others; accept and gives constructive feedback (up, down and across) to develop and motivate others;
• Proven ability to see through tasks set and deliver results;
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives

For this locally recruited contract IDLO shall offer the selected candidate a Special Service Contract through 31 December 2024, with the possibility of extension subject to performance and continued funding availability. IDLO shall offer a monthly stipend of USD $ 4,551 , medical insurance, and leave entitlements.

This vacancy is open to local nationals or permanent residents of the duty station.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications from qualified and diverse candidates.

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process. Recruitment is subject to funding availability.