Ethics Adviser

ORGANIZATIONAL CONTEXT

The Department of Human Resources and Offices Services (HROS) is the central management and coordinating function for human resources management, HR policy and systems development and service delivery. It includes units for HR Operations, Policy and Organizational Development, Ethics and Investigations, Office Services, and Security. The Department serves employees and managers in HQ, Country Offices and Branch Offices. 

The Ethics Adviser, in collaboration with other relevant departments as needed, will advise and guide management and IDLO staff to promote a work environment that is characterized by high ethical standards and in full compliance with respect to ethics policies, regulations, rules and other administrative directives.

Under the supervision of the Director, Human Resources and Office Services, and with dual reporting to the Director-General on specific matters, the incumbent shall be responsible for the following:

Main responsibilities and accountabilities:

1. Promoting an ethics culture in the Organization.
2. Facilitating informal resolution of conflicts and concerns.
3. Acting as the focal point for receiving reports of potential misconduct and conducting a preliminary assessment of allegations, including, where requested, performing or overseeing investigations.

Detailed duties:

1. Promoting an ethics culture in the Organization.

• Providing confidential ethics advice and guidance to management and individual employees on ethical issues, including but not limited to workplace issues, conflicts of interest, and outside employment and activities.

• Responsible for increasing awareness of IDLO’s values and behaviors, the standards of conduct and procedures through orientation, learning programmes and relevant communication tools to provide continuous reinforcement of the organization’s ethical framework.

• In collaboration with the HR Learning and Development Unit, contributing to developing and improving policies, directives, guidelines, procedures and other internal documents to support an appropriate ethical framework and compliance, including on the investigation and assessment of potential misconduct.
• In collaboration with the relevant Departments, contributing to designing and delivering ethics training and outreach to all IDLO offices to increase institution-wide awareness on ethical issues.
• Advancing partnerships, liaising, and networking with peer international organizations, and/or other bodies in the fields of ethics.
• Formulating communication strategies for external engagement and dissemination of the IDLO ethics function as needed.

2. Facilitating informal resolution of conflicts and concerns.

• Developing and promoting mechanisms for informal resolution of workplace disputes and conflicts.
• Providing mediation between individuals and/or teams in facilitating dialogues leading to resolution.
• Contributing to the development of professional practices in the HROS Department, including maintaining, updating, and developing procedures, practices, and tools for facilitating informal resolutions where possible.

3. Focal point for receiving reports of potential misconduct and conducting a preliminary assessment of allegations, including, where requested, performing or overseeing investigations.

• Focal point for receipt of reports of potential misconduct from IDLO personnel and external stakeholders.
• Performing preliminary assessments of reports of potential misconduct to determine the appropriate course of action under relevant IDLO policies and procedures and preparing reports.
• Where requested, advising on, performing, or overseeing investigations of misconduct allegations under relevant IDLO internal policies and procedures, in collaboration with relevant Departments (including the Office of the General Counsel).
• Making recommendations as necessary regarding the design and implementation of appropriate complaint or investigation mechanisms, including the drafting of internal guidance and procedural documents.
• Performing other similar tasks as may be assigned by the supervisor.

Education and Work Experience

• Master's degree or equivalent in law, human resources management or closely related fields is required.
• A minimum of 10 years of progressively responsible and relevant experience is required in areas relevant to the management of ethics issues and integrity training, such as law, corporate compliance, employee relations and handling of complaints and misconduct.
• Relevant professional experience in a multilateral international organization, United Nations or other.
• In-depth knowledge of internationally recognized corporate governance and integrity standards.
• In-depth knowledge of ethics and compliance programmes.
• Demonstrated knowledge of administrative law and internal justice systems.

Languages

• Fluency in English is required. Knowledge of French and other languages is highly desirable.

Skills and Competencies

• Excellent strategic thinking, problem solving, communication, conflict management and resolution skills
• Interpersonal skills with high resilience and drive in achieving objectives and goals.
• Strong analytical skills to plan and manage ethics programs, and to conduct assessments and investigations.
• Relevant experience in a multi-cultural work environment fostering a climate of teamwork and collaboration.
• Demonstrated positive energy, and a respected team player.
• Ability to work across organizations with various departments and country offices.
• Flexible, with the ability to manage multiple projects with minimal supervision.
• Ability to work well with others, share information, contribute, encourage and motivate others to become involved in team activities. Excellent time management skills, and capable of working under pressure. Ability to handle stress.
• Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate
• Available to travel to high-risk countries if required.

For this internationally recruited professional position, IDLO shall offer the selected candidate a Fixed-Term Contract of 24 months, with possibility of extension subject to performance and availability of funding. 

IDLO will offer a basic salary of Euro 93,353 and a benefits package including provident fund contribution, medical insurance, leave entitlements including home leave in accordance with IDLO Employee Regulations and Rules. Relocation and installation support are also available for internationally recruited employees. Salaries and benefits paid by IDLO to employees are exempt from taxation in Italy.  IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. IDLO is committed to achieving 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application Deadline: September 25, 2024