Monitoring & Reporting Officer Uganda

ORGANIZATIONAL CONTEXT

The Uganda Country Office (UCO) is currently implementing two programmes: the Netherlands-funded Access to Justice for Sustainable Development (AJSD) programme, and the Community Justice Programme (CJP II) funded by Sweden. IDLO established a physical office in 2018 and executed a host country agreement with Uganda, granting it status in 2019. The Country team is currently comprised of 14 staff (2 international and 12 nationally recruited staff) led by the Country Manager.

The AJSD programme focuses on three main areas: improving justice service delivery for Gender-Based Violence (GBV) survivors by reducing case backlogs and increasing awareness of rights; enhancing commercial and land justice services to stimulate business and investment by expediting dispute resolution; and ensuring self-reliance for refugees and vulnerable host communities through improved legal protection and access to justice.

The CJP II programme is a successor programme to CJP I, which was oriented towards legally empowering grassroots communities and enhancing the capacity of duty bearers. The CJP II focuses on building the capacity of communities to uphold their rights by creating legal awareness, strengthening dispute resolution mechanisms, and providing legal aid to vulnerable people, while also addressing emerging priorities, specifically juvenile justice, protection of refugees, and prevention of trafficking in persons.

Monitoring and reporting are governed by IDLO’s Monitoring Guidelines, Theory of Change Guidelines, and applicable donor requirements. The organization is committed to strengthening and integrating its monitoring, evaluation, learning (MEL), and reporting systems across all programmatic activities. At the project level, monitoring and reporting are integral to the project cycle and essential for effective results-based management. Regular assessment of progress at input, output, and outcome levels generates timely evidence on performance and supports accurate, results-oriented reporting, enabling adaptive management and informed decision-making throughout implementation. Project-level monitoring and reporting also feed into institutional reporting, including the Strategic Results and Resources Framework (SRRF), and inform mid-term and final evaluations, ensuring alignment between project delivery and broader organizational results.

THE POSITION

Under the supervision of the Monitoring, Evaluation and Learning Coordinator, and in close coordination with programme teams, regional management, and HQ-based MEL functions, the Monitoring & Reporting (M&R) Officer coordinates the implementation of monitoring, evaluation, learning, and reporting systems across assigned programmes and projects. The role provides technical guidance on MEL methodologies and tools, ensures the quality and effective use of programme data and evidence, coordinates reporting and assessment processes, and supports evidence-based decision-making, adaptive management, and programme quality.

Summary of Functions:

• Design, implement, and maintain Monitoring, Evaluation and Learning (MEL) systems, tools, and processes for assigned programmes and projects.
• Coordinate internal and external reporting processes, including SRRF inputs, and support the generation of evidence, lessons learned, and knowledge products to strengthen programme quality, accountability, and learning.
• Support evaluations, assessments, and learning processes, ensuring that monitoring and evaluation findings are effectively used to inform programme implementation, adaptive management, and decision-making.

Key Results Expected:

• Coordinate the design, development, and regular updating of programmatic MEL tools, including Theories of Change, logical frameworks, results frameworks, key performance indicators, Indicator Tracking Tables (ITT), MEL Plans, risk management tools, and data collection instruments, ensuring both performance and context monitoring.
• Ensure that MEL Plans and MEL activities are effectively implemented and documented in line with IDLO Monitoring Guidelines, project compliance requirements, and donor standards.
• Identify technical, budgetary, and human resource needs required for the effective delivery of MEL commitments and raise issues requiring management attention.
• Coordinate and contribute to pre-intervention assessment exercises aimed at establishing baselines, targets, contextual analysis, and other relevant data required to inform project design and implementation.
• Regularly analyze programme performance and contextual developments through data review, field monitoring, and reflection exercises, and advise programme teams on opportunities for adaptation, learning, and performance improvement.
• Ensure the quality, consistency, and accuracy of MEL-related data and information, including information reported through the Strategic Results and Resources Framework (SRRF), donor reports, and other internal and external reporting mechanisms.
• Coordinate and contribute to the preparation of progress reports and internal and external MEL reports, ensuring that findings from context and programme monitoring are adequately analyzed and presented, and that performance monitoring data is aligned with approved MEL tools and project documentation.
• Contribute to the development of knowledge products, lessons learned, success stories, and analytical briefs that support organizational learning and programme quality.
• Coordinate evaluation and internal assessment processes, including reviewing Terms of Reference (ToRs), supporting the management of consultants, coordinating technical and logistical aspects, and contributing to reports and management responses, ensuring that findings are effectively used to inform programme design and implementation.
• Provide technical guidance to programme teams, partners, and consultants on MEL methodologies, tools, systems, and reporting requirements.
• Carry out any other duties within the overall function and level of responsibility of the post.

Education and Work Experience

• Advanced university degree (Master’s level or equivalent) in Monitoring and Evaluation, International Development, Social Sciences, Public Policy, Statistics, Economics, or a related discipline; or a combination of relevant academic qualifications and professional experience.
• A minimum of 5 years of progressive professional experience in monitoring, evaluation, learning and reporting, preferably within international development, rule of law, governance, or donor-funded programmes.

Languages

• Fluency in English is required. Knowledge of local language(s) is an added advantage

Specific knowledge, skills, and competencies

• Demonstrated experience in designing, implementing, and coordinating MEL frameworks and systems, conducting data analysis, preparing donor and management reports, supporting or coordinating evaluations and assessments, and providing technical guidance on MEL processes and methodologies.
• Demonstrated experience applying quantitative and qualitative methods, including mixed-methods approaches that combine surveys, key informant interviews (KIIs), focus group discussions (FGDs), and other evidence-generation tools.
• Proven ability to prepare high-quality analytical and monitoring reports that present clear findings, lessons learned, success stories, and evidence-based recommendations.
• Experience overseeing data quality assurance processes, including data quality assessments (DQAs), verification protocols, spot checks, and partner data validation, is desirable.
• Experience in capacity building, including training enumerators, partners, and programme teams on MEL tools and processes, is an asset.
• Experience working with international organizations and multiple donors is an asset.

For this locally recruited position, IDLO shall offer the selected candidate a 12-month Affiliate contract, with the possibility of extension subject to performance and funding availability.

In addition, IDLO shall offer a yearly basic salary of UGX 91,223,536, medical insurance, and leave entitlements, in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for allowances or benefits that are exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: 9 July 2026 2023 (23:59hrs Rome Time).