Programme Coordinator

ORGANIZATIONAL CONTEXT

The Department of Programmes is the central management and coordinating function for programme delivery. It is responsible for the implementation of IDLO’s global programme portfolio in line with the organizational strategy.

THE POSITION

Under the direct supervision of the Regional Representative, Latin America and Caribbean, the Programme Coordinator supports the implementation of programmes at Headquarters (HQ. The incumbent is responsible for overall programme cycle support, including formulation, implementation, financial and quality compliance. The Programme Coordinator interacts with internal functions and external stakeholders, as well as programme beneficiaries.

Primary Functions

1. Support day-to-day Programmes implementation and ensure project consistency with project design and delivery, and with IDLO processes and procedures.
2. Support Monitoring and Reporting activities within their programme portfolio and ensuring compliance with contracts, procedures, and that Programme cycle quality controls are in place.
3. Support Resource Mobilization efforts, including through coordination of programme design and development efforts with the Programme Design and Development Unit.
   

Key results expected

1. Support day-to-day Programmes implementation, including work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.

• Manage the coordination of work and information between IDLO Offices.
• Support development of implementation plans by means of standardized Programme cycle management tools, logic models and frameworks, work plans, and others.
• In coordination with the relevant portfolio team, monitor daily Programme implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections.
• Draft, collate, and provide input for the finalization of internal and external reports, in collaboration with the relevant portfolio team, coordinate the approval and submission of Programme reports; highlight the value and impact the Programme/activity brings.
• Collaborate and communicate regularly with the Finance Unit to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over- or under-spending, and flagging any urgent budgetary issues to the supervisor/budget holder.

2. Monitor Programme activities to ensure compliance with contracts and procedures and that Programme cycle quality controls are in place.

• Ensure internal procedures and guidelines are observed, recommending corrective action and consulting with the appropriate department on any potential compliance issues; Monitor compliance with Programme contracts and subcontracts.
• Under the leadership of the Evaluation Unit, support the evaluation of Programmes.
• Ensure Programmes deliverables meet quality standards and proactively seek input from relevant substantive internal experts.
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the Programmes; respond to internal and external requests for such research.

Programme Design and Development

• In coordination with the supervisor, and with the PDD Unit, generate ideas and identify new programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s Programmes portfolio in line with country and organizational strategies.
• Responsible for the design of implementation plans by means of standardized Programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.
• Perform any other relevant duties as requested by the supervisor.

Education and Work Experience

• An advanced university degree in international development, law, public administration, business administration, public policy, or other relevant social sciences is required.
• 3 to 5 years of relevant professional experience, ideally within an international organization, is required.
• Professional experience in capacity development and Rule of Law Programming would be an asset.
• Relevant work experience in the region and a good understanding of the context and networks is desirable.

Languages

• Fluent in English; proficiency in Spanish is highly preferred. Additional language skills are an advantage.

Specific knowledge, skills and competencies

• Familiarity with standard program and data management methodologies, tools, processes and results-based management and monitoring and evaluation principles.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT software and internet software. 
• Works well with others and actively participates. Shares information, contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others.
• Contributes to a fair environment that fosters collaboration and cooperation. 
• Works effectively across and within IDLO organizational boundaries.
• Proven ability to see tasks through to completion and deliver results. 
• Ability to work under pressure with tight deadlines, be flexible, and have an entrepreneurial spirit.
• Ability and willingness to travel to the region, if necessary. 
• Keen sense of ethics, integrity, and commitment to IDLO's mandate.

For this internationally recruited employee position, IDLO shall offer the selected candidate a 12-month Affiliate contract, with the possibility of an extension, subject to performance and the availability of funding.

IDLO shall offer a yearly basic salary of EUR 37,762 and a benefits package, including a provident fund contribution, medical insurance, and leave entitlements, in accordance with the IDLO Employee Regulations and Rules. 

Salaries and benefits paid by IDLO to employees are exempt from taxation in Italy. IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction.

Applications will be screened on a regular basis; a qualified applicant may be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: 24 July 2026 (23:59hrs Rome time).