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Overview & Responsibilities IDLO Somalia, with funds from the U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL), is implementing two programmes; 1) Somalia Justice Support Programme- “SOMJUST” and 2) Somalia Criminal Investigation Programme – “SOMCIP”. The two programmes are responding to the national priorities, as outlined in the 2020-2024 National Development Plan, and aim to contribute to enabling criminal justice institutions to deliver efficient, equitable, and accessible justice services to Somali citizens and provide improved safety and security to the local population. The Assignment The consultancy falls within the framework of IDLO’s engagement to enable Somalia's criminal justice institutions to deliver effective, efficient, accessible, and accountable justice services to Somali citizens (Goal). The Case Management Consultant will work in collaboration with the programme team, the AGO, and other relevant stakeholders. The incumbent will report to the Programme Manager. The position will be provided over 13 months, from 15 May 2024 to 15 June 2025. Summary of Functions Provide technical support for the development of an integrated criminal justice Case Management System (CMS) for Somalia’s criminal justice chain institutions. Key Results Expected - Provide ongoing advice and assistance to the Programme Manager during the IECMS implementation period. - Provide support during the procurement process of the IECMS, implementation process, as well as post IECMS activities such as monitoring and training. In sum: - Support the bidding and selection process of the IECMS service provider. This includes: - Assist in providing technical guidance during the bidding process. - Provide Support to the programme team in addressing vendor inquiries and clarifications. - Monitor the quality of the various stages of the IECMS development and verify the completion of the IECMS by the service provider as per the agreed terms and conditions. - Support the post-IECMS development activities such as: - Undertake the online IDLO basic TOT training to assist in training support. - Review and edit the IECMS training manual, - Oversee the delivery of the training by the IECMS developer to clerks from the police, AGO, courts, and corrections. - Produce a final training report for IDLO’s records. - Monitor post-IECMS technical support.

Organizational Context   The Department of Programs is the central management and coordinating function for program delivery and capacity development. It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organisational strategy.   The Position Reporting to the Field Programme Manager, the Program Associate works in close collaboration between IDLO’s Offices (Headquarters and Field Locations) and internal support functions to provide administrative and process assistance to program teams in order to support program delivery.   The position is based in Mogadishu, Somalia.   Summary of Functions: 1. Provide administrative support to the Program team and ensure process integrity; 2. Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g. HR, Office of the General Counsel, Finance, Procurement); 3. Carry out desk research on specific topics in order to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports.   Key results expected 1. Provide administrative support to the program team and ensure process integrity, including: - Support mission preparation including preparation of Travel Request, visa, etc. - Assist in the on boarding of new Programs staff, including preparing background readings. - Ensure internal IDLO processes are followed including preparation and follow up of Travel Requests, Payment Request, Purchase Requisitions. - Draft meetings minutes, including of calls with external donors/partners. - Organise and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc., to be made available to management when requested. - Support the implementation of consistent templates and tools across the various programs. - Assist with translations related to the program (if applicable).   2. Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement) focusing on the following: - Support in processing contracts and amendments for Contractors/Consultants. Maintain up to date files and alert the Supervisor of action needed to be taken. - Coordinate with Human Resources to ensure that administrative aspects of new hires are processed. - Provide support to program development including coordinating amongst program teams and support functions. - Coordinate the transmission of draft and narrative reports between offices/units. - Initiate the process of obtaining signatures and approvals of documents, including drafting, and circulating routing slips. - Assist in the organisation of institutional and program events/courses/external visits/presentations and coordinate with other IDLO interested departments about these. 3. Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports, including: - Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports. - Provide input into IDLO publications, communications materials, web content, etc.

Organizational context The Finance Team within the Department of Finance and Support Services (DFSS) is responsible for the corporate, project, and financial services which contribute to the business and operating foundation for the successful delivery of IDLO’s strategic plan. It manages the overall financial resources essential for the full implementation of IDLO’s programming and corporate activities by providing a range of services and solutions for organizational planning, budgeting, treasury, payments, payroll, financial accounting, and reporting. It furthermore maintains all accounts for IDLO by monitoring.   Under the supervision of the Finance and Administration Officer, the Finance & Administration Assistant will provide financial and administrative services, ensuring high quality, accuracy, and consistency of work. The incumbent will work in close coordination with the Tunisia-based Programmes team.   Summary of Functions: - Provide support to the Tunisia Country Office finance unit. - Provide Administrative support to the Tunisia Country Office finance unit. Key results expected 1. Provide support to the Tunisia Country Office finance unit. - Support the Finance & Administration Officer in the payment process: - Book accounting data in Microsoft Dynamic NAV, - Assist in maintaining the country office electronic archive and ensure finance-supporting documents are scanned monthly. - Track invoices and their supporting documents, review invoices before submitting them to the finance officer for review and further processing, - Ensure internal control procedures are followed for all payments according to IDLO policy and procedures. - Maintain fixed asset register and inventories. - Ensure proper filing of all accounting documents. - Maintain the country office petty cash. - Prepare payment requests for programme advances disbursement. - Support the finance officer in preparing the CO monthly schedules and balance sheet reconciliations. - Any other related tasks requested by the supervisor. 2. Provide Administrative support to the Tunisia Country Office. - - Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips. - Assist in organizing institutional and program events/courses/external visits/presentations and coordinating with other IDLO relevant departments.   - Support processing contracts for Contractors/Consultants, maintaining up-to-date contracts, and alerting the supervisor of action needed. - Ensure proper management of equipment, allocation of equipment to staff, maintenance, and repair of office equipment. - Any other related tasks requested by the supervisor.

THE POSITION The Department of Programmes is the central management and coordinating function for programme development, delivery and capacity development. It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.   The Office of the Programmes Department s the essential enabler for departmental coordination, knowledge management and learning relating to programmatic activities. It develops and oversees the implementation of departmental policies and procedures in support of program development and implementation. The Office facilitates internal progress reporting, assists in developing departmental workplans, builds institution-wide awareness about program activities and liaises with IDLO country offices worldwide.   Under the supervision of the Programmes Support Manager, the incumbent provides day to day administrative and logistical support to the Office and the Department in order to ensure smooth operations.   Summary of Functions: - Provide administrative and logistics support to the Programmes Department and the Director of Programmes; and - Support information management within the Programmes Department, including Country Offices. Key results expected: 1. Provide administrative and logistics support to the Programmes Department: - Support the scheduling of meetings and the organization and scheduling of travel commitments of the Director of Programmes; preparation of travel budgets, meeting agendas, background materials, institutional support, follow-up on expenses and summary reports; - Coordinate the on-boarding of new Programmes personnel at HQ and in the Country Offices, including preparing background readings, setting up of induction agendas and briefings; - Assist in departmental procurement and related administrative processes. - Prepare correspondence, draft letters and meetings minutes within delegated authorities; - Support the organization of institutional events/meetings/external visits/presentations at Headquarters, and coordinate with relevant Departments. 2. Support information management within the Programmes Department and with Country Offices: - Assist with the information management: input, organize and maintain programme-related data and materials directly affecting programmes, in coordination with other relevant department/s; - Support internal communication within the department, and the coaching of programmes colleagues on existing policies and procedures; - Support the regular updating of programme record files, technical publications, and delegations published under shared platforms.

The International Development Law Organization (IDLO) is an inter-governmental organization devoted to promoting the rule of law. IDLO works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, sustainable development, and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law. IDLO seeks an intern for an opportunity to support the work of IDLO Philippines to ensure effective and efficient program delivery. The current focus is on capacity building to support the Philippine justice sector. Under the direct supervision of the Field Programme Manager and the Field Programme Coordinators, the Intern will provide support for the following: - Support the planning and implementation of programme activities; - Provide research assistance on customary informal justice, cybercrime, legal aid, gender, climate, anti-corruption and other substantive issues assigned by the supervisor; - Support the preparation of project reports, concept notes, training materials, and other programme materials; - Assist the Country Office with day-to-day project administrative tasks; - Assist staff members, when necessary, with any issues that arise; and - Perform any other similar duties as assigned by the supervisor.

BACKGROUND   The development of multimedia and information technologies, as well as the use of the internet as a new mode of teaching, has made radical changes in the traditional process of teaching towards digital solutions. Recognizing the critical role of technology in continuous education, e-learning platforms have increasingly become important in institutions of higher education. The introduction and expansion of a range of e-learning tools have been initiating several changes in higher education institutions, particularly when it comes to their educational delivery and support processes. Therefore, the best way to include everyone especially judicial officers in different regions in Kenya is through an e-learning platform. E-learning is advantageous since it helps in cost reduction, helps in the distribution of multimedia materials, greater accessibility regardless of location, resource scalability, improved academic results, self-paced learning, and cost-effectiveness.   In this regard, IDLO in partnership with the Kenya Judiciary Academy (KJA) seeks to engage a E- Curriculum/Learning Developer to convert manuals on contemporary access to justice issues into e-versions for the KJA e-learning platform.   THE ASSIGNMENT The consultant’s responsibilities will include: - - Carry out an inception meeting with IDLO and KJA to discuss the TORs and the scope of assignment, methodology, and expectations, and develop an inception report. - Convert three manuals on contemporary access to justice issues into e-versions for uploading to an e-learning platform. - Present the e-manuals during stakeholder meetings including but not limited to the Judiciary ICT Directorate, ICMS Committee, KJA, and IDLO. - Incorporate feedback from the stakeholders’ consultations and finalize the e-courses for presentation to the Judiciary ICT Directorate, ICMS Committee, KJA and IDLO. - Deliver the e-manuals in a sharable content object reference model format, to be uploaded to the KJA e-learning platform. Deliverables The E- Curriculum/Learning Developer will deliver the following: - An inception report, including an annotated outline indicating an understanding of the assignment, a proposed work plan for the execution of the assignment, methodology, and timelines by the 7th day upon signing the contract. - E-versions of the 3 training manuals to be uploaded to the KJA e-learning platform.

Organizational Context  The Finance Team within the Department of Finance and Support Services (DFSS) is responsible for the corporate, project, and financial services which contribute to the business and operating foundation for the successful delivery of IDLO’s strategic plan.  It manages the overall financial resources essential for the full implementation of IDLO’s programming and corporate activities by providing a range of services and solutions for organisational planning, budgeting, treasury, payments, payroll, financial accounting, and reporting. It furthermore maintains all accounts for IDLO by monitoring.    Under the supervision of the Finance & Administration Manager, the Finance & Administration Officer will provide financial and administrative services, ensuring high quality, accuracy, and consistency of work. The incumbent will closely coordinate with the Kenya-based Procurement and Programs team.   Primary Functions  Summary of functions:  - Program Financial Budgeting, Monitoring, and Reporting - Finance management and accounting - Sub-grants monitoring: - Office administration Key results expected:  Program Financial Budgeting, Monitoring, and Reporting  - Working closely with the Program team, monitor the finance-related aspects of the implementation of Program activities according to approved Program documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Rules and Regulations and donor requirements. - Ensure the timely preparation and submission of all financial information, reports, and documentation, including monthly Program financial forecast, year-end closing of books, etc. - Assist in preparing the Program-specific and annual budgets, and assess financial plans and reports in coordination with the Finance Manager and relevant departments. - Process payments and statutory deductions for all contracted consultants/experts in line with IDLO standards and procedures. - Provide procurement and logistical support to Programs’ activities, including liaising with the Programs team to ensure timely procurement of required goods and services related to planned Program activities. Organizational-Related Finance and Accounting - Assist the Finance and Administration Manager to ensure the execution of all the IDLO financial policies, systems, and procedures. - Prepare the monthly cash replenishment in line with program forecasts - Maintain and manage the office petty cash - Update, review, and report on the Kenya office finance performance and prepare required financial statements and short-term and long-term forecasts (in consultation with the Programs team), highlighting any over/underspend and reporting on potential gaps. - Prepare the payroll for locally recruited employees and make the necessary statutory deductions; monitor advances to employees and partners to ensure they are liquidated in line with IDLO policies and procedures. - Support the monthly closure of the books in Navision - Prepare asset, liability, and capital account entries by compiling and analysing account information; manage assets register to ensure all assets are recorded, indexed, secure, and depreciated accordingly. - Working closely with the Programs team (Kenya and HQ) as well as the HQ-based Program Accountant, facilitating the work of internal auditors and any contracted external auditors. - Support the Finance and Administration Manager in liaising with the IDLO bankers in Kenya including acting as bank agent where so authorised. Sub-grants monitoring:  - Support the sub-granting processes, monitoring, and management systems to ensure effective and timely issuance, reporting, and oversight of all sub-grants.  - Maintain sub-grant tracking sheet and filing system for all sub-grantees proposals, agreements, financial reports, and outstanding advances.  - Review all sub-grant monitoring reports and prepare management summaries of findings and recommendations for discussion with the Country Manager.  - Ensure each sub-grantee submits financial reports in accordance with sub-grant agreements and reviews financial reports for reasonableness, verifying consistency in programmatic delivery and financial spending.  Office Administration - Support the Finance Manager in ensuring the smooth day-to-day running of the Kenya office. - Administer and manage the logistics, communication, contracting, and payment of various service providers such as lessors, travel agents, hotels, office suppliers, etc. This shall include establishing and maintaining a suppliers’ database. - Coordinate and ensure smooth implementation of and adherence to IDLO logistics, travel, and security procedures by all employees and consultants.

The International Development Law Organization (IDLO) is the only global intergovernmental organization exclusively devoted to promoting the rule of law to advance peace and sustainable development. IDLO works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. With its Headquarters in Rome, Italy, a Branch Office in The Hague, and United Nations Liaison Offices in New York and Geneva, IDLO carries out policy advocacy, research and learning, as well as rule of law and justice programmes in countries through some 18 Country Offices operating in every region of the world.   The IDLO Office in The Hague (HBO) acts as a justice hub providing the organization with specialized expertise in priority thematic areas to support policy, advocacy, research, and programs. The Office maintains and builds strategic diplomatic and professional relationships with The Government of the Netherlands, a member party of IDLO, and with international organizations and tribunals, and other organizations in the justice and peace community in The Hague, as well as with other current and prospective partners in Europe. THE POSITION   Reporting to the Director of IDLO’s Branch Office in The Hague, the Policy, Advocacy and Engagement Advisor develops and supports advocacy strategies and campaigns that advance IDLO’s programmes, policy, research and learning objectives and profile globally. The incumbent will coordinate closely with colleagues, including in the Departments of Programmes, Research and Learning, and External Relations and Partnerships, as well as with IDLO’s United Nations representations in New York and Geneva, and Thematic Cluster leads. She/he will represent IDLO to external stakeholders and ensure adequate and regular coordination and communication internally across the organization.   The Policy, Advocacy and Engagement Advisor will have a specific focus on EU engagement, in particular European Union institutions in Brussels, and the Netherlands’ Government institutions in The Hague, international organisations, the diplomatic community, civil society organisations, the private sector, knowledge centers and other justice partners in The Hague, Brussels and other rule of law centers in Europe.  - Contributes to the design of IDLO’s global policy development and advocacy engagement strategies and coordinates and executes them, in close collaboration with relevant colleagues. - Designs, coordinates and executes IDLO’s policy, advocacy and engagement strategies with the European Union, the Netherlands’ government and major justice partners. - Contributes to the internal awareness and buy-in for policy, advocacy and engagement as a valuable instrument to support and advance IDLO’s reputation, programmes and policy, research and learning, more specifically in further strengthening the work of the Thematic Clusters, including the Climate Justice Thematic Cluster. - Designs and executes policy, advocacy and engagement strategies, tools and materials aimed at the Netherlands’ Government and European Union institutions, including in leading the expert level EU Team and as part of the EU Engagement Working Group. - Coordinates and executes global policy, advocacy and engagement strategies, tools and materials in support of the Thematic Clusters, including the Climate Justice Thematic Cluster. - Identifies advocacy audience(s) including key decision makers/influencers. - Monitors and researches relevant decision-making arenas to identify timely opportunities for working together with key stakeholders in advocacy and engagement. - Produces targeted policy advocacy materials for external and internal audiences including briefing notes, submissions and presentations. - Plans and/or coordinates meetings/workshops/briefings with key stakeholders, including logistical details for meetings, pre- and post-meeting strategy sessions, debriefs with participating officials and reports for internal use. - Drafts, and coordinates the approval of correspondence, presentations and formal policy submissions. - Contributes to the internal awareness and buy-in for policy, advocacy and engagement to support and advance IDLO’s reputation, programmes and policy, research and learning. - Carries out special projects, such as events and research projects, as requested.

The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development, and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law. The M&R Specialist will work under the supervision of the M&R Manager and will contribute to designing and implementing systems for program and project monitoring and reporting.   Summary of functions: - Monitoring and reporting - Coordination with IDLO’s teams and partners - Training and coaching - Quality control  Key results expected: - Support the development of MEL systems and tools, including drafting PMP, logic model, indicator tracking tables, and reporting formats. - Assist in developing and reviewing Monitoring Framework targets and achievements and highlight adjustments in approaches and tools, based on project specific needs. - Assist in data collection, analysis and results dissemination including impact assessments, CSO mappings and other surveys as may be needed. - Coordinate with M&R team members, project/grants teams, and core teams to share results of the data analysis and secure their agreement on the reports to be shared with the donor, IDLO management and government partners. - Assist in the development, drafting, or collation of bi-weekly and quarterly reports and any other report as required by the management/donor. - Oversee data quality in the Training Information Management System (TIMS). - Provide mentoring and training to project teams and partner institutions on monitoring approaches and tools, data collection methods and reporting. - Facilitate external program evaluations. - Carry out any other relevant duties within the overall function as assigned by the line manager. Impact of results: The M&R Specialist will work in close coordination with the M&R Manager to implement the MEL and grants reporting activities and of the Afghanistan country office and its projects and programmes. The person will ensure that programme management decisions are based on sound M&E data. The key results have an impact on the overall performance of the M&R Team, success in implementation of project strategies and ultimately advancing IDLO’s work in promoting the Rule of Law.

The International Development Law Organization (IDLO) is the only global intergovernmental organization exclusively devoted to promoting the rule of law to advance peace and sustainable development. IDLO works to enable governments and empower people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. With its Headquarters in Rome, Italy, a Branch Office in The Hague, and United Nations Liaison Offices in New York and Geneva, IDLO carries out policy advocacy, research and learning, as well as rule of law and justice programmes in countries through some 18 Country Offices operating in every region of the world. The IDLO Office in The Hague (HBO) acts as a justice hub providing the organization with specialized expertise in priority thematic areas to support policy, advocacy, research, and programs. The Office maintains and builds strategic diplomatic and professional relationships with The Government of the Netherlands, a member party of IDLO, and with international organizations and tribunals, and other organizations in the justice and peace community in The Hague, as well as with other current and prospective partners in Europe. THE POSITION IDLO seeks an experienced professional to assume the role of Office Services and Finance Specialist. Under the guidance and supervision of the Director of The Hague Office, and in coordination with relevant unit/ departments at the HQ-Italy, the incumbent oversees all business, administrative and logistical affairs relating to the Organization’s premises in The Hague. The Office Services Specialist takes care of the Office building management, acts as the focal point on protocol matters and provides timely financial support for the Hague Office. In particular, s/he will be responsible for the following duties: 1. Oversee and manage the Office Services (OS) function in the HBO:  - Manage the function and ensure that the program of work is aligned with the overall priorities of the Branch Office.  - Assess office needs and supplies; ensure that items are available for the Branch office. - Focal point for service-related issues, solve problem by acting with speed while ensuring root cause analysis is conducted and corrective action plan is put in place. - Oversee the IT support provided, with support from Offices Services Associate, or through an external service provider in coordination with ICT at HQ. - Oversee the building management for maintenance, office alarm security and any other needed facilities and escalate to Head of office Services at HQ as required. - Coordinate the building security access and escalate security issues as necessary to Head of Office and/or Security Advisor HQ. - Performs the tasks of a Procurement Requisitioner; creates Purchase Requisition in Navision (NAV); performs activities outside NAV as outlined in the IDLO Procurement policies. 2. Act as focal point for protocol matters with Ministry of Foreign Affairs (MFA): - Focal point with the MFA to ensure that the appropriate level of privileges and immunities are provided consistent with the organization’s host country agreement. - Ensure the smooth arrival, registration and deregistration of new employees and interns in compliance with IDLO’s procedures and national laws and regulation. - Serve as primary contact to Dutch Customs, RDW and MFA Protocol Department for registration of IDLO employees and interns. 3. Responsible for effective and accurate financial support for the HBO: - Advise on corrective actions needed if weaknesses in terms of document content and compliance issues. Ensure that payments are made only after complete support documents and approval has been obtained from the budget holder. - Process all transactions generated at the HBO ensuring compliance with IDLO policies and procedures and donor rules and regulations, as applicable. - Perform verification of invoices as per established organization processes and approvals, matching supporting documentation for vendor and consultant invoices, ensuring accuracy, and the use of adequate codes. - Focal Point for Bank relations in HBO and Process payments through the online banking system. - Prepare VAT claims and submit the same to the Dutch Tax Authorities on a quarterly basis for reimbursement. - Lead the monthly financial closure of the HBO and the preparation of monthly financial reports. - Prepare monthly reconciliation schedules ensuring all outstanding issues are addressed in a timely manner. - Prepare, request, and manage monthly cash forecasts for the HBO. This will include working with program and management staff to help them develop accurate cash forecasts. - Ensure adequate availability of funds for HBO programme implementation and operational costs at any one time. - Ensure proper controls around the management and use of cash, including appropriate cash counts and reconciliations on a periodic basis. - Verify all original documents are properly coded and filed for ease of reference prior to shipment to HQ. - Ensure that all electronic copies of all documents shipped to HQ are uploaded to the cloud storage, filed electronically and in sequence. - Effectively manage supervisee (s) by providing clear direction, addressing performance management and motivate and support staff with a view to fostering a teamwork approach in meeting objectives and goals. - Perform other similar duties as requested by the Supervisor.

The International Development Law Organization (IDLO) enables governments and empowers people to reform laws and strengthen institutions to promote peace, justice, sustainable development and economic opportunity. We contribute to creating stable and inclusive societies where every person can live free from fear and want, in dignity and under the rule of law. To learn more about IDLO, please visit our website www.idlo.int or follow us on Twitter @IDLO.   THE ASSIGNMENT With the financial support received from the Swedish International Development Cooperation Agency (further referred to as “SIDA”), the IDLO office in Ukraine, located in the Department of IDLO Programs, focuses on management and coordination of activities intended to set conditions for a stable, effective and transparent post-war recovery.  As a part of post-war reconstruction activities, the Design Documentation Expert/ Design Engineer provides technical/expert support to the State Agency for Reconstruction and Development of Infrastructure of Ukraine (further referred to as “Reconstruction Agency”) regarding assessment and improvement of project documentation development for new construction projects, reconstruction, restoration and large-scale repair works.  This process is intended to result in generalization of identified problems of project and estimate documentation and recommendations for their elimination or minimization.   Summary of functions - Conduct expert analysis of urban planning documentation at the state, regional and local levels from the standpoint of its compliance with legislative and normative acts regulating legal and organizational foundations of urban planning activities. - Perform expert analysis of project and planning documentation from the standpoint of its compliance with urban planning, spatial planning, architectural, constructive, technical, technological requirements and territory planning schemes. - Conduct expert research and provide expert assessment of technical terms and operational properties of buildings and structures, construction materials and products, analysis of technical, technological and natural factors affecting them. - Analyze quality of project solutions by identifying deviations from requirements for buildings and structures, their operational safety and engineering support. - Prepare expert opinions, reports and other documentation.   Specific tasks will include: - Verify technical specifications and design tasks in terms of their compliance with construction, engineering, architectural standards and norms. - Evaluate project documentation in terms of its compliance with design assignments. - Conduct assessment of project documentation, including its mandatory sections, drawings, specifications and calculations. - Verify project documentation in terms of its compliance with appropriate construction standards and regulations. - Review of project documentation to determine its suitability for construction, compliance with project schedule and construction sequence. - Prepare analytical reports on conclusions/results of project and estimate documentation assessment, particularly, with regards to gaps, shortcomings and risks of non-compliance with design and construction standards for review by the Recovery Agency. - Prepare recommendations (guidelines, templates or standards of operational procedures for checking documentation) in order to minimize or eliminate possible deficiencies, develop methodology and identify typical project solutions. - Implementation of mentorship program, trainings and explanations provided for local government organizations, State Recovery Services and Reconstruction Agency regarding assistance in improving project documentation.

The Department of Programmes is the central management and coordinating function for programme delivery and capacity development.  It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with organizational strategy. Under the direct supervision of the and in close collaboration with the Regional Programme Accountant in based in HQ, the Finance Officer will support on financial management and administrative services   Programme Financial Support - Working closely with the Programme team, monitor the finance-related aspects of the implementation of Programme activities according to approved Programme documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Regulations and Rules, and/or donor requirements. - Ensure the timely preparation and submission of all financial information, reports, and documentation. - Assist in preparing the Programme-specific and annual budgets, assess financial plans and reports in coordination with the Finance team in HQ. - Process payments and deductions for all contracted consultants/experts in line with IDLO standards and procedures. - Provide procurement and logistical support to Programme activities including liaising with the Programmes team to ensure timely procurement of required goods and services related to planned Programme activities.   Finance Administration - Act as focal point for day-to-day administrative and financial issues relating to the programme, including liaising with relevant IDLO departments; - Ensure the timely preparation and submission of all financial information, reports and documentation to Headquarters from the Field Office; - Track financial progress of projects; analyze project expenses as required, underline budget deviations and provide analysis; - Draft and review, in collaboration with the Programme Lead and other relevant Programme Staff, the monthly project financial forecast to be submitted to Headquarters; - Review, analyze and assist in the preparation of cost estimates and budget proposals related to the programmes and programme development; - Monitor programme expenditures, status of implementation and utilization of funds and ensure compliance with IDLO and Donors’ Financial Procedures; contribute to project and/or budget revisions as required; - Closely review procurement documents to ensure they comply with IDLO policies and procedures, and donor rules and regulations  

The IDLO Ukraine Country Office, situated within the IDLO Department of Programmes, maintains the central management and coordinating function for the delivery of the IDLO portion of the consortium programme entitled “Restoring Dignity and Justice in Ukraine: a whole-of-government approach to advancing accountability for international crimes,” with financing support from the Netherlands Ministry of Foreign Affairs.  The programme is part of a larger presence by IDLO in Ukraine in support of justice sector reform and capacity strengthening for national counterparts. Under the direct supervision of the Country Manager, the Field Programme Manager engages with internal and external functions to manage IDLO’s sub-project under the Dutch MFA Consortium Programme aimed at advancing accountability for international crimes in Ukraine. The Field Programme Manager may represent IDLO with partners, IDLO HQ staff and Government officials, technical advisors and experts, donors and civil society. Duties & Responsibilities 1. Manage day to day programme implementation and issues, work planning, budget monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule. - Monitor revisions to project design and work plans; review adjustment recommendations developed by the CRSV and Children’s Rights Programme Coordinators; develop consolidated recommendations for timely and optimal course corrections. - Collaborate and communicate regularly with the Country Manager, Ukraine CO finance colleagues, IDLO HQ Finance Department, and HQ Programme counterpart to build accurate financial forecasts, including reviewing financial reports and identifying areas of over- or under-spending, and flagging any urgent budgetary issues. - Oversee the timely identification and screening of Programme contractors and employees as well as the processing of contracts in collaboration with Ukraine CO HR and HQ HR colleagues. - Collect inputs to and draft annual and quarterly programme progress reports; coordinate the submission of financial and narrative reports upon their approval, highlighting the value and impact the Programme/activity brings. - Develop and maintain proper working relationships with the beneficiaries and other relevant stakeholders. - Ensure Programme compliance with donor contract as well as quality standards. 2. Ensure compliance with Programme contracts and subcontracts. - In consultation with the Office of the General Counsel and the Country Manager, review, draft and advise on contracts, agreements and other legal documents. - Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs; - Ensure Programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts. 3. Oversee Programme Reporting, Monitoring and Evaluation. - Collaborate with the Evaluation team and liaise closely with the relevant Programme units on the evaluation of Programmes. - Identify and report difficulties or changes in the Programme strategy, objectives, results or activities, and make recommendations for timely and optimal course corrections. - Identify project and team successes and lead documentation for internal and external information sharing.  4. Programme Development and Programme Representation. - Upon Country Manager’s request and/or approval, represent IDLO in thematic donor and implementer coordination meetings as well as vis-a-vis relevant stakeholders including international organization, international technical assistance programmes, the government and the Parliament of Ukraine, and CSOs; - In coordination with the Country Manager, generate ideas and identify new Programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO’s Programme portfolio in line with country/regional/organizational strategies; - Develop the design of implementation plans by means of standardized Programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others. 5. Manage teamwork, ensuring effective, efficient, results-based and timely delivery of activities and results. - Effectively lead the team’s day to day work by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting.